DIDCOT TOWN COUNCIL, ARTS AND GRANTS COMMITTEE, MONDAY 1ST JUNE 2009, CIVIC HALL, 7.30PM
Admission of the Public and Media
Members of the Public and Media are welcome to attend in accordance with the Public Bodies (Admission to Meeting) Act 1960 Section 1 extended by LGA 1972 Section 100.
Public Participation
Public Participation will be strictly in accordance with Standing Order No. 11.
AGENDA
1. Election of Chair
2. Election of Vice-Chair
3. Apologies
4. Declarations of Interests – Members are reminded to declare any personal or prejudicial interests on any item on this agenda in accordance with the Didcot Town Council’s code of conduct.
5. Minutes of the Meeting held on 30th March 2009 (not attached, sent out with Council agenda 20th April 2009).
6. Questions on the Minutes as to the progress of any item.
7. Didcot Arts Forum
(a) Financial Statement
(b) Expenditure Forecast
8. Financial Statement
9. Grant Aid Applications
(a) Applicant: Didcot Cricket Club
Project: Playing facilities for Didcot CC Development Team
Power: Local Government Act 1976, section 19 (Miscellaneous Provisions) (Power to contribute towards the expenses of another local authority or non profit making organisation in providing such recreational facilities).
(b) Applicant: Ladygrove Youth Club
Project Summary: Ongoing running of Ladygrove Youth Club
Power: Local Government (Miscellaneous Provisions) Act 1976, section 19 (Power to provide and equip premises for the use of clubs having athletic, social or recreational purposes, and to contribute towards the expenses of another local authority or voluntary organisation in providing such facilities).
(c) Applicant: South Oxfordshire Ryder-Cheshire Volunteers
Project Summary: South Oxfordshire RCV Over 16s Swim Club for the physically impaired
Power: Local Government Act 1976, section 19 (Miscellaneous Provisions) (Power to contribute towards the expenses of another local authority or non profit making organisation in providing such recreational facilities).
(d) Applicant: King Alfred Drive Community Centre
Project Summary: Ongoing support of King Alfred Drive Community Centre
Power: Local Government (Miscellaneous Provisions) Act 1976, section 19 (Power to provide and equip premises for the use of clubs having athletic, social or recreational objects, and to contribute towards the expenses of another local authority or voluntary organisation in providing such facilities).
(e) Applicant: Home-Start Southern Oxfordshire
Project Summary: Post Natal Depression Group
Power: Local Government Act 1972, section 142 (Power to assist voluntary organisations providing information and advice to individuals).
(f) Applicant: Didcot and District Citizens Advice Bureau (CAB)
Project Summary: Running costs of Didcot CAB for the financial year 2009/10
Power: Local Government Act 1972, section 142 (Power to assist voluntary organisations providing information and advice to individuals).
(g) Applicant: Didcot Evening Women’s Institute (WI)
Project Summary: Ongoing hire of Didcot Civic Hall
Power: Local Government (Miscellaneous Provisions) Act 1976, section 19 (Power to provide and equip premises for the use of clubs having athletic, social or recreational purposes).
10. Didcot Film Project
11. Correspondence
(a) Didcot Ladies Afternoon Group
Letter of thanks for recent grant
(b) Live and Local
Email from Live and Local explaining that their contract to run the community touring scheme in Oxfordshire has not been extended
(c) Didcot Under 13s Junior Youth Club
Statement of account for the youth club
Dominic Stapleton
Town Clerk
27th May 2009
MINUTES
41. PRESENT
Councillors:
- Mr T Harbour (Chair)
- Mr A Thompson (Vice-Chair)
- Mrs M Flood
- Mr W Service
- Mr C Daukes
- Capt J Flood
- Mr P Hayward
- Mr B Cooper (from Minute 47)
Officers:
- Mr S Carter (Deputy Town Clerk)
42. ELECTION OF CHAIR FOR 2009/2010
There was one nomination for Chair, Councillor Mr T Harbour.
Upon being put to the vote it was:
RESOLVED that Councillor Mr T Harbour be elected Chair for 2009/2010.
43. ELECTION OF VICE-CHAIR FOR 2009/2010
There was one nomination for Vice-Chair, Councillor Mr A Thompson.
Upon being put to the vote it was:
RESOLVED that Councillor Mr A Thompson be elected Vice-Chair for 2009/2010.
44. APOLOGIES
There were no apologies.
45. DECLARATIONS OF INTEREST
Members were reminded to declare any personal or prejudicial interests on any item on the agenda in accordance with the Council’s Code of Conduct.
There were no declarations of interest.
46. MINUTES
RESOLVED that the minutes of the meeting held on 30th March 2009 be approved and signed as a true and correct record.
47. It was RESOLVED to adjourn the meeting to allow DAF to address the meeting in accordance with Standing Order 11.
48. DIDCOT ARTS FORUM (DAF)
DAF’s financial statement and expenditure forecast were circulated for information. They stated that the ticket sales for the “C’mon Everybody” show were slightly less than they had anticipated but hoped that they would pick up as the concert approached.
The Chair, Councillor Mr T Harbour, thanked DAF for all their work in promoting the arts in Didcot.
NOTED
49. It was RESOLVED to reconvene the meeting.
50. FINANCIAL STATEMENT
The financial statement for month 1 was circulated. It was noted that the £3,000 showing as spent from budget 2163 Didcot Arts Forum, was incorrect and should have been allocated to the 2008/2009 financial year and that this would be amended shortly.
NOTED
51. GRANT AID APPLICATIONS
Playing facilities for Didcot CC development team
It was noted that this application had been deferred form the last meeting of the Arts and Grants Committee for further information. Didcot CC had explained that they were asking different organisations to support them with different projects.
RECOMMENDED that the Council grant aid £500 towards the cost of providing playing facilities for Didcot CC development team.
Code 2161 - Local Government Act 1976, section 19 (Miscellaneous Provisions) (Power to contribute towards the expenses of another local authority or non profit making organisation in providing such recreational facilities).
Ongoing running of the Ladygrove Youth Club and new table tennis table.
It was noted that this application had been deferred form the last meeting of the Arts and Grants Committee for further information. Ladygrove Youth Club had responded by stating that they had carried out a number of fundraising activities themselves and that they had also been successful in applying for money from Oxfordshire County Council’s Chill Out Fund.
RECOMMENDED that the Council grant aid a total of £1,580 towards the ongoing running of the youth club and for the purchasing of a new table tennis table.
Code 2178 – Local Government (Miscellaneous Provisions) Act 1976, section 19 (Power to provide and equip premises for the use of clubs having athletic, social or recreational purposes, and to contribute towards the expenses of another local authority or voluntary organisation in providing such facilities).
(c) South Oxfordshire Ryder-Cheshire Volunteers
South Oxfordshire RCV Over 16s Swim Club for the physically impaired.
RECOMMENDED that the Council grant aid £500 towards the over 16s swim club for the physically impaired.
Code 2161 – Local Government Act 1976, section 19 (Miscellaneous Provisions) (Power to contribute towards the expenses of another local authority or non profit making organisation in providing such recreational facilities).
(d) King Alfred Drive Community Centre
Ongoing support of King Alfred Drive Community Centre.
It was noted that there was £1,995 in budget heading 2172 for King Alfred Drive Community Centre.
RECOMMENDED that the Council grant aid £1,995 towards the ongoing running costs of the King Alfred Drive Community Centre.
Code 2172 – Local Government (Miscellaneous Provisions) Act 1976, section 19 (Power to provide and equip premises for the use of clubs having athletic, social or recreational objects, and to contribute towards the expenses of another local authority or voluntary organisation in providing such facilities).
(e) Home-Start Southern Oxfordshire
Post Natal Depression Group.
RECOMMENDED that this application for grant aid be declined.
(f) Didcot and District Citizens Advice Bureau (CAB)
Running costs of Didcot CAB for the financial year 2009/10.
RECOMMENDED that this application is deferred pending further information regarding other sources of funding, the increase in paid staff and whether they are paid whilst training, why the accounts do not show Didcot Town Council’s full contribution and details of the average time spent with each client.
(g) Didcot Evening Women’s Institute (WI)
Ongoing hire of Didcot Civic Hall.
RECOMMENDED that the Council grant aid £150 towards the cost of the WI hiring the Civic Hall, to be paid directly to the Civic Hall.
Code 2161 – Local Government (Miscellaneous Provisions) Act 1976, section 19 (Power to provide and equip premises for the use of clubs having athletic, social or recreational purposes).
52. DIDCOT FILM PROJECT
A report was circulated regarding the proposed Didcot Film Project which was being put together by the Didcot and District Archaeological Society (DDAS). The report explained that the Town Council had loaned DDAS a number of 35 mm films and VHS videos. DDAS had taken these to a production company who had proposed making a new film incorporating the old footage with new. The new film would be made in high definition (HD) and the old film would also be converted to HD DVD format so as to preserve them. The new film would subsequently be available to purchase.
The report went on that the cost of the project was estimated at approximately £20,000 and that no budget had been allocated. However, funding form the Heritage Lottery Fund had been identified as a potential source of funding as this project appeared to meet their criteria. It was recommended that the committee allow an officer to investigate this option further.
It was stated that this further investigation could be carried out by DDAS.
RECOMMENDED that the Town Council is not directly involved in the Didcot Film Project and that DDAS are asked to carry out further enquiries into funding from the Heritage Lottery Fund.
53. CORRESPONDENCE
(a) Letter of thanks from Didcot Ladies Afternoon Group for the recent grant of £150.
NOTED
(b) Email from Live and Local explaining that their contract to run the community touring scheme in South Oxfordshire had not been extended.
NOTED
(c) Statement of account from the Didcot Under 13s Junior Youth Club
NOTED
The Meeting commenced at 7.30pm and closed at 8.30pm
Chair
