Monthly meeting of the Council - 13th July 2009, Agenda/Minutes

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Agenda (please note that reports are not attached to the electronic agendas)

Minutes

AGENDA, MONTHLY MEETING OF THE COUNCIL, 13TH JULY 2009

All Members of Didcot Town Council are summoned to attend the Monthly Meeting of the Council on Monday 13th July 2009 at Didcot Civic Hall commencing at 7.30pm.

Admission of the Public and Media

Members of the Public and Media are welcome to attend in accordance with the Public Bodies (Admission to Meeting) Act 1960.

Public Participation

Public Participation will be in accordance with Standing Order No. 11.

The business to be transacted at the meeting will be:-

1. Apologies

2. Declarations of Interests – Members are reminded to declare any personal or prejudicial interests on any item on this agenda in accordance with Didcot Town Council’s Code of Conduct

3. Adoption of the Minutes of the Council meeting held on 8th June 2009 (attached); including questions on the minutes as to the progress of any item.

4. Adoption and agreement of Committee reports and recommendations:

(a) Planning and Development Committee – 10th June 2009 (not attached – sent out with Planning agenda for 1st July 2009);
(b) Finance and General Purposes Committee – 29th June 2009 (attached);
(c) Planning and Development Committee – 1st July 2009 (attached);
(d) Environment Committee – 6th July 2009 (attached).

5. Mayor’s Announcements

6. Financial Statement

(a) To receive a report and agree cheque run payments for 10th June 2009 (attached) and 29th June 2009 (attached).
(b) To receive a report of all payments in June 2009 (attached).

7. Correspondence – for information

8. Questions to the Leader concerning the business of the Council in accordance with Standing Order 16

 

Dominic Stapleton
Town Clerk
8th July 2009

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MINUTES

119. PRESENT

Councillors:

Officers:

120. APOLOGIES

Councillor Mrs S Crowther (work).

121. DECLARATIONS OF INTERESTS

Members were reminded to declare any personal or prejudicial interests on any item on the agenda in accordance with the Council’s Code of Conduct. Members were also reminded to review their register of members’ interests.

Councillor Mr W Service declared a personal and prejudicial interest in Minute 116 of the Environment Committee meeting held on 6th July 2009, as he had already expressed his opinion as Leader of Didcot Town Council prior to the meeting.

122. MINUTES

RESOLVED that the Minutes of the Meeting held on 8th June 2009 be approved and signed as a true and correct record.

In response to a question it was confirmed by the Town Council’s representative on the Waste Recycling Group Liaison Committee, Councillor Mr G Collier, that he would report back to the Environment Committee the main issues being discussed by this group.

123. ADOPTION AND AGREEMENT OF COMMITTEE REPORTS AND RECOMMNEDATIONS

(a) Planning and Development Committee – 10th June 2009

RESOLVED that the report and recommendations contained therein be approved.

(b) Finance and General Purposes – 29th June 2009

Referring to Minute 92, One Stop Shop Funding, it was proposed that this recommendation is not adopted at this meeting but instead at the next meeting of the Council so that Members can deal with the recommendation on the same matter from the Personnel and Administration Committee who are due to meet on 15th July 2009.

RESOLVED that this recommendation is noted and deferred to the next meeting of the Council when can be considered i with the recommendation from the Personnel and Administration Committee.

RESOLVED that, excluding Minute 92, the report and recommendations contained therein be approved.

(c) Planning and Development Committee – 1st July 2009

RESOLVED that the report and recommendations contained therein be approved.

Councillor Mr W Service left the meeting for the next item of business.

(d) Environment Committee – 6th July 2009

It was noted that Councillor Mr W Service had left this committee meeting for the Ladygrove Loop item, Minute 116, and returned after its discussion and this had not been minuted.

(i) Referring to Minute 111, Technical Manager’s Report, Councillor Mrs E Hards asked for clarification on whether the Waste Recycling Environmental fund (WREN) would be a potential source of funding for the Skate Park Project as it was her understanding that they would not be approached for this but for the Grant Western Park Play Area project?

The Chair, Councillor Mr B Griffiths, stated that all potential sources of funding were to be investigated.

(ii) Referring to Minute 114, Fairs and Circus Hire Fees, Councillor Mrs E Hards asked whether the decision to not charge Hatwell’s Fair for the days he was on site but not open was applicable to all those using the Council’s parks for commercial means as the Minutes stated, or just applied to Hatwell’s Fair as she had thought?

The Chair, Councillor Mr B Griffiths, confirmed that he was of the opinion that this decision applied to Hatwell’s Fair only.

RESOLVED that with the following amendment, that only Hatwell’s Fair is not charged when on site and not open, that all the reports and recommendations contained therein be approved.

Councillor Mr W Service returned to the meeting.

124. MAYOR'S ANNOUNCMENTS

12/6/2009

Friday 12pm noon

Community Lunch

Mayor & Escort

17/6/2009

Wednesday

Charity Picnic

Mayor

17/6/2009 Wednesday 1pm Chair of DACA Mayor

20/6/2009
 Saturday 11am Signing of Town Twinning Charter, Bicester Mayor & Escort
21/06/2009 Sunday 10am Mayor of Abingdon-Civic Service Mayor & Escort
22/06/2009 Monday 10.30am Armed Forces Day - Flag Raising Mayor & Escort
24/06/2009 Wednesday 10.30am Re-opening of volunteers shop, The Meadows Mayor
25/6/2009
Thursday 7.15pm An Evening at Dorchester Abbey Mayor & Escort
29/6/2009
Monday 6.30pm Oxfordshire Festival of Voices Mayor & Escort
2/7/2009
Thursday 4pm Annual Art & Technology Summer Exhibition, St Birinus Mayor & Escort
3/7/2009

Friday Bacc Laureate Mayor & Escort
4/7/2009
 Saturday 12pm noon Official opening of Toys UK Mayor & Escort
8/7/2009
 Wednesday 1pm Unveiling of mosaics at Didcot Library Mayor & Escort
9/7/2009
 Thursday 6.30pm High Sheriff's Garden Party Mayor & Escort
11/7/2009
Saturday 12pm noon Judging of Fancy dress competition St Peters Church Fete Mayor & Escort
12/7/2009
 Sunday 12pm noon Prize giving of Didcot 5 mile and Fun Run Mayor & Escort


DEPUTY MAYOR’S ANNOUNCEMENTS


13/6/2009
Saturday 2pm – 4pm Friends of Manor School Fete Deputy Mayor & Mayoress
26/6/2009
 Friday 8pm Prize giving at Junior Fishing Match, Ladygrove Lakes Deputy Mayor

125. FINANCIAL STATEMENT

RESOLVED that the cheque run payments for 10th June 2009 amounting to £21,420.37 and 29th June 2009 amounting to £7,460.08 be authorised and that the list of all payments made between 1st June 2009 and 30th June 2009 amounting to £65,810.36 be received.

126. CORRESPONDENCE

There was no correspondence.

127. QUESTIONS TO THE LEADER

(a) Councillor Mrs M Davies asked the Leader what the core activities of Didcot Town Council were?

The Leader said that he would respond to this question in writing.

(b) In light of the hard work that the Sea Scouts had put in whilst undertaking a litter pick around the Ladygrove Lakes on the evening of 7th July 2009 and in poor weather conditions, Councillor Mr T Harbour asked the Leader if a letter of thanks could be sent to them on behalf of the Council?

The Leader responded by stating that this would be a good idea especially as the Sea Scouts had taken great pride in their work.

 

The Meeting commenced at 7.30pm and closed at 7.55pm

 

 

Mayor

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