Agenda (Please note that reports are not attached to electronic agendas)
AGENDA, SPECIAL MEETING OF THE FINANCE & GENERAL PURPOSES COMMITTEE, 2ND NOVEMBER 2009, 7.30PM
Admission of the Public and Media
Members of the Public and Media are welcome to attend in accordance with the Public Bodies (Admission to Meeting) Act 1960
Public Participation
Public Participation will be in accordance with Standing Order No. 11
1. Apologies
2. Declarations of interests. Members are reminded to declare any personal or prejudicial interests they may have on any item on this agenda in accordance with Didcot Town Council’s code of conduct
3. The Civic Hall Project, to consider the recommendation of the Civic Hall Working Group (attached)
Dominic Stapleton
Town Clerk
28th October 2009
Minutes
255. PRESENT
Councillors:
- Mr P Hayward (Chair)
- Mrs M Davies
- Mrs J Murphy
- Mr B Cooper
- Mr W Service
- Mrs L Hood
- Mrs A Service (for Mr B Griffiths)
Non-Committee
Councillors:
- Capt J Flood
- Mrs M Flood
- Mrs M Turner
- Mr T Harbour
- Mrs E Hards
- Mr D Rouane
Officer:
- Mr D Stapleton (Town Clerk).
256. APOLOGIES
Committee members: Councillors Mr B Griffiths (personal) and Mr R Hawlor (personal).
Non-Committee members: Councillors Mr C Daukes and Mr L Elias.
257. DECLARATIONS OF INTERESTS
Members were reminded to declare any personal or prejudicial interests they may have on any item on the agenda in accordance with Didcot Town Council’s code of conduct.
(a) The following members declared a personal interest in item 258, the Civic Hall Project, as they are Town Council nominated members of the Civic Hall Management Committee:
Councillors Mrs M Davies, Capt J Flood, Mrs M Flood, Mr P Hayward and Mrs L Hood.
(b) Councillor Mrs E Hards declared a personal and prejudicial interest in item 258 the Civic Hall Project, as she is Chair of the Citizens Advice Bureau which could be affected by the proposals.
258. CIVIC HALL PROJECT
(a) RESOLVED that the meeting is adjourned for the following:
Ian Blake from Sutton Griffin gave a presentation on the feasibility study report into the refurbishment and extension proposals of the Civic Hall. There followed a question and answer session.
Councillor Mrs E Hards left the meeting.
(b) RESOLVED that the meeting is reconvened.
(c) A report was circulated giving the background to the Civic Hall Project and showing the possible impact on the council tax of borrowing the funds required.
Following discussion, the recommendation of the Civic Hall Working Group was agreed as follows and RECOMMENDED to Council that:
“The project proceeds with refurbishment and improvements of the Civic Hall and Town Council offices and, in principle, recommend option 2 from the Sutton Griffin Feasibility Study”.
Clerks Note: Members may view the feasibility study in the Town Council offices, and those not on the working group should feedback any comments/issues to the Town Clerk who will pass them to the Civic Hall Working Group.
The Meeting commenced at 7.30pm and closed at 8.45pm
Chair
