PERSONNEL AND ADMINISTRATION COMMITTEE, MONDAY 18th MAY 2009, CIVIC HALL 7.30pm
Admission of the Public and Media
Members of the Public and Media are welcome to attend in accordance with the Public Bodies (Admission to Meeting) Act 1960 Section 1.
Public Participation
Public Participation will take place before the commencement of the meeting and will be in accordance with Standing Order No. 11.
AGENDA
1. Election of Chair for 2009/2010
2. Election of Vice-Chair for 2009/2010
3. Apologies
4. Declarations of Interests - Members are reminded to declare any personal or prejudicial interests on any item on this agenda in accordance with the Council’s Code of Conduct
5. Minutes of the meeting held on 16th February 2009 (not attached, sent out with Council papers for 9th March 2009)
6. Questions on the minutes as to the progress of any item
7. Town Clerk’s report
8. Correspondence, for information
Dominic Stapleton
Town Clerk
13th May 2009
MINUTES
23. PRESENT
Councillors:
- Mr T Harbour (Vice-Chair)
- Mrs M Davies
- Mrs A Service
- Mr B Griffiths
- Mr P Hayward
- Mr C Daukes (for Mr W Service)
Officers:
- Mr D Stapleton (Town Clerk)
24. ELECTION OF CHAIR FOR 2009/2010
There was one nomination for Chair, Mr W Service.
Upon being put to the vote it was:
RESOLVED that Councillor Mr W Service is elected Chair for 2009/2010.
25. ELECTION OF VICE-CHAIR FOR 2009/2010
There was one nomination for Vice-Chair, Mr T Harbour.
Upon being put to the vote it was:
RESOLVED that Councillor Mr T Harbour is elected Vice-Chair for 2009/2010.
26. APOLOGIES
Mr W Service (Business) and Mrs J Murphy (Business).
27. DECLARATIONS OF INTERESTS
Members were reminded to declare any personal or prejudicial interests on any item on the agenda in accordance with the Council’s Code of Conduct. There were no interests declared.
28. MINUTES
RESOLVED that the minutes of the meeting held on 16th February 2009 be approved and signed as a true and correct record.
29. TOWN CLERK'S REPORT
(a) Training
(i) Town Clerk – Mr D Stapleton
Has completed second semester of the 4th year of the local policy degree course at the University of Gloucestershire, which is the second year of level 2.
It was also reported that he is to attend a briefing on the newly introduced (for Town and Parish Councils) power of well-being and will provide a report following the briefing.
NOTED
(ii) Deputy Town Clerk – Mr S Carter
Has registered, and is working on, both the Certificate in Local Council Administration (CiLCA) and Working with your Council (WWYC) training package with the Society of Local Council Clerks.
NOTED
(iii) Finance and Admin Officer – Mrs S Hickman
The Finance and Admin Officer is due to resume her AAT intermediate level course in September 2009.
NOTED
(b) Website
The Deputy Town Clerk was now updating on a regular basis and any feedback from members would be welcome.
NOTED
(c) Fleet Meadow Community Association
An update was given on the accounts.
NOTED
(d) Society of Local Councils Clerks (SLCC)
National Conference to be held 22nd to 25th October in Daventry. The Town Clerk to attend.
NOTED
(e) Absence
It was reported that both the Town Clerk and the Deputy Town Clerk will be absent from the office from Monday 15th June to Friday 19th June.
NOTED
(f) One Stop Shop (OSS)
It was explained that a report went to F&GP on 16th March 2009 following SODCs decision to cease the £26K funding from 1st April 2010. F&GP plan to make a recommendation at its 29th June meeting. It was reported that the uncertainty of the OSS was a worry to all staff involved.
NOTED
(g) Appraisals
It was reported that the annual appraisals for all staff were in the process of being completed.
NOTED
(h) Quality Parish Status (QPS) – Reaccreditation
The portfolio of evidence was submitted on Thursday 30th April 2009 and will be considered by the QPS panel on Friday 12th June 2009.
NOTED
(g) Outside Service Providers – Ellis Whittam (EW)
It was reported that EW were reviewing all employment contracts and personnel policies and producing a staff handbook. A health and safety inspection of all Council areas had been completed and a report was awaited.
NOTED
The Meeting commenced at 7.30pm and closed at 7.50pm
Chair
