These minutes are yet to be adopted by the next full council meeting on 12th June 2006 and maybe subject to change
42. PRESENT:
Councillors:
- Mrs M Davies (Chair), Capt J Flood
- Mrs E Hards (Vice-Chair), Mr P Read
- Mr C Daukes, Dr D Giaretta
Officers:
- Mr D Stapleton (Town Clerk)
43. ELECTION OF CHAIR
There was one nomination, Councillor Mrs M Davies.
Upon being put to the vote it was:
RESOLVED that Councillor Mrs M Davies be elected Chair for 2006-2007.
CARRIED
44. ELECTION OF VICE-CHAIR
There were two nominations, Councillors Mrs E Hards and Mr C Daukes.
Upon being put to the vote it was:
RESOLVED that Councillor Mrs E Hards be elected Vice-Chair for 2006-2007.
CARRIED
45. APOLOGIES
There were no apologies.
46. DECLARATIONS OF INTERESTS
There were no declarations of interests.
47. MINUTES
RESOLVED that the minutes of the meeting held on 16th January 2006 be approved and signed as a true and correct record.
UNANIMOUS
48. MATTERS ARISING
Minute 469(A) – Society of Local Council Clerks Larger Councils Conference 27th April to 28th April
It was reported that the Clerk attended and found the conference worthwhile. The major topic at the conference was the white paper expected later this year on Local Government re-organisation.
NOTED
49. FLEET MEADOW COMMUNITY ASSOCIATION (FMCA) ACCOUNTS
No further accounts had been received beyond financial year ending 31st January 1999. It was reported that the accounts for financial years ending 31st January 2000 and 2001 will be approved after a couple of outstanding matters had been clarified.
The FMCA accountants are expected to issue draft versions of financial years ending 31st January 2002, 2003 and 2004 as soon as all the outstanding matters have been answered.
It was reported that all outstanding queries up to end of January 2004 are estimated to be answered by September 2006.
Clerk to progress with FMCA.
NOTED
50. TOWN CLERK’S REPORT
Report circulated with agenda and attached at Appendix A.
Arising therefrom
(a) Item 5 - Manning
It was reported that following the tests, Mrs Atkins would find out in the next couple of weeks whether she is suitable to be a donor. Following discussion,
RESOLVED that should Mrs Atkins be found suitable, the matter be referred to Finance and General Purposes Committee on 24th July 2006 for the budgetary and financial implications.
UNANIMOUS
(b) Item 6 - Retirements/Staff Leavers
It was reported that the advertisement for the replacement of Mr Austin was to be in the Didcot Herald on Thursday 25th May 2006.
NOTED
(c) Item 10 – Training
(i) Following a discussion on educational/academic courses,
RESOLVED that the matter of Study Leave be referred to Finance and General Purposes Committee on 24th July 2006.
UNANIMOUS
(ii) The matter of members’ training/handbook was raised in view of the election planned for next May, and the matter was referred to the next meeting on 25th September 2006.
NOTED
51. CORRESPONDENCE
(A) Oxfordshire County Council – Social and Health Care
Letter of thanks following the promotion of Didcot Day Centre in the Didcot Dynamo.
NOTED
(B) Sickness Report
The Clerk gave a verbal report on the sickness absence for the year 1st April 2005 to 31st March 2006. It was reported that a draft sickness absence policy will be presented to the next meeting on 25th September 2006.
Following discussion, the committee agreed that regular written reports on sickness absence would be useful at future meetings.
Clerk to progress.
NOTED
52. EXEMPT INFORMATION
Public bodies (Admission to Meetings) Act 1960 section 1 extended by LGA 1972 Section 100.
It was formally proposed and agreed that in view of the confidential nature of the business about to be discussed, it is in the opinion of this
Council and advisable in the public interest, that the public and press be temporarily excluded and they are instructed to withdraw.
Oxfordshire County Council Internal Disputes Resolution
Procedure (IDRP) re payments made in respect of a Widowers Pension
UNANIMOUS
53. OPEN SESSION
Following discussion in confidential session that the matter was not given proper consideration when the change to regulations was made in April 1998 or in February 2002 when Oxfordshire County Council decided to take no further action,
RESOLVED it is likely that if the matter had been given proper consideration the decision would have been to follow that as agreed by Oxfordshire County Council, as the administrator of the scheme, that no further action be taken. It was further RESOLVED that the matter is now for the County Council to deal with as the administrators of the scheme.
UNANIMOUS
The meeting commenced at 7.30 p.m. and closed at 8.15p.m.
Chair
